Administrative Coordinator
New York, New York, United States, 10036
Experience: Entry-level Professional (Non-Manager, Less than 2 years experience)
Category: Administrative / Clerical
Industry: Financial / Financial Services
Company: Northbound Executive Search
Salary: $25-30/hour
Reference ID: RtLuP3
Date Posted: 02/24/2026
Shortcut: http://jobs.mrinetwork.com/EVC7Uz
We are seeking a motivated and organized Administrative Coordinator to provide day-to-day support to a senior executive in the financial services industry. This is a great opportunity for someone early in their administrative career who is eager to gain experience in a fast-paced, professional environment.
The ideal candidate is detail-oriented, proactive, and eager to learn. In this role, you’ll assist with managing schedules, organizing travel, processing expenses, and supporting smooth communication within the executive’s team and across the organization.
Key Responsibilities:
- Calendar Support: Help coordinate and maintain the executive’s calendar by scheduling meetings, appointments, and events.
- Travel Coordination: Assist with booking travel arrangements, including flights, hotels, and transportation.
- Expense Reporting: Prepare and submit expense reports using Concur (or similar tools); training will be provided as needed.
- Administrative Support: Provide general administrative support to help keep the executive organized and prepared.
- Communication Assistance: Support email and meeting follow-ups to help facilitate clear communication across teams and with external contacts.
- Document Handling: Maintain files and handle sensitive information with discretion and professionalism.
- Team Collaboration: Work closely with other team members and departments to support shared goals and ongoing projects.
- Learning Mindset: Show an interest in the financial services industry and a willingness to grow within the role.
Qualifications:
- 1–2 years of administrative or office support experience preferred; internships or part-time experience also welcome.
- Comfortable using Microsoft Outlook, Word, Excel, and other common business tools.
- Willingness to learn Concur or similar expense software.
- Strong organizational skills and attention to detail.
- Clear and professional communication skills.
- A positive attitude, dependability, and willingness to pitch in where needed.
- High level of professionalism and discretion when handling confidential information.
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