Administrative Coordinator

New York, New York, United States, 10036


Apply Apply with LinkedIn

Type: Contract

Experience: Entry-level Professional (Non-Manager, Less than 2 years experience)

Category: Administrative / Clerical

Industry: Financial / Financial Services

Company: Northbound Executive Search

Salary: $25-30/hour

Reference ID: RtLuP3

Date Posted: 02/24/2026

Shortcut: http://jobs.mrinetwork.com/EVC7Uz


We are seeking a motivated and organized Administrative Coordinator to provide day-to-day support to a senior executive in the financial services industry. This is a great opportunity for someone early in their administrative career who is eager to gain experience in a fast-paced, professional environment.

The ideal candidate is detail-oriented, proactive, and eager to learn. In this role, you’ll assist with managing schedules, organizing travel, processing expenses, and supporting smooth communication within the executive’s team and across the organization.

 

Key Responsibilities:

  • Calendar Support: Help coordinate and maintain the executive’s calendar by scheduling meetings, appointments, and events.
  • Travel Coordination: Assist with booking travel arrangements, including flights, hotels, and transportation.
  • Expense Reporting: Prepare and submit expense reports using Concur (or similar tools); training will be provided as needed.
  • Administrative Support: Provide general administrative support to help keep the executive organized and prepared.
  • Communication Assistance: Support email and meeting follow-ups to help facilitate clear communication across teams and with external contacts.
  • Document Handling: Maintain files and handle sensitive information with discretion and professionalism.
  • Team Collaboration: Work closely with other team members and departments to support shared goals and ongoing projects.
  • Learning Mindset: Show an interest in the financial services industry and a willingness to grow within the role.

Qualifications:

  • 1–2 years of administrative or office support experience preferred; internships or part-time experience also welcome.
  • Comfortable using Microsoft Outlook, Word, Excel, and other common business tools.
  • Willingness to learn Concur or similar expense software.
  • Strong organizational skills and attention to detail.
  • Clear and professional communication skills.
  • A positive attitude, dependability, and willingness to pitch in where needed.
  • High level of professionalism and discretion when handling confidential information.

  • Strategy & Operations Associate

    New York, New York, United States, 10036
    Northbound Executive Search

    Summary of Responsibilities The Associate will report to the Senior Director, Strategy & Operations and work closely to support other leaders and team members in the department. The ideal candidate must be highly organized, possess strong communication...

    Date Posted: 02/25/2026 Recommended

  • Compliance Associate

    New York, New York, United States, 10036
    Northbound Executive Search

    Our client is looking for a Compliance professional to assist its Compliance Team. This candidate will assist a highly collaborative team in the New York office who supports the administration of the firm’s compliance policies as it relates to personal...

    Date Posted: 02/24/2026 Recommended

  • Excel Power User

    New York, New York, United States, 10036
    Northbound Executive Search

    We are seeking a strategic and detail-oriented Excel “guru” to drive excellence across product design and operational processes. This role is ideal for someone who thrives in fast-paced environments, excels at cross-functional collaboration, and brings...

    Date Posted: 02/24/2026 Recommended

  • Facilities/Maintenance Coordinator

    New York, New York, United States, 10036
    Northbound Executive Search

    We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. This individual will be responsible for ensuring the efficient and smooth operation of our facility and supporting the overall needs of the business in relat...

    Date Posted: 02/24/2026 Recommended

  • Administrative Assistant

    New York, New York, United States, 10036
    Northbound Executive Search

    The role: This person will be assisting with administrative duties in the office while also helping to support one of the Partners in the firm. Calendaring Processing NDAs Setting up boardrooms for meetings Booking travel for 1 Partner, handling expens...

    Date Posted: 02/24/2026 Recommended

  • Expense Associate

    New York, New York, United States, 10036
    Northbound Executive Search

    Our client is seeking a proactive Expense Associate for the Expense Review and Control Team. This person will join a dynamic team in handling expense review and controls for all divisions. The ideal candidate must be reliable, detail oriented, exercise...

    Date Posted: 02/24/2026 Recommended

  • Event Help

    New York, New York, United States, 10036
    Northbound Executive Search

    Key Responsibilities: Greet and direct guests throughout the gallery space. Monitor artwork and politely remind guests not to touch any pieces. Assist with light setup and breakdown before and after the event. Help arrange and maintain the wine bar and...

    Date Posted: 02/24/2026 Recommended

  • Event Assistant

    New York, New York, United States, 10036
    Northbound Executive Search

    Job Description: We are seeking a friendly and professional Event Assistant to support the coordination of an on-site meeting or event. This role will focus on providing a welcoming experience for attendees, ensuring a smooth registration process, and ...

    Date Posted: 02/24/2026 Recommended

  • Print Production Assistant

    New York, New York, United States, 10036
    Northbound Executive Search

    We are seeking a detail-oriented and proactive Print Production Assistant to support the coordination and execution of high-volume print advertising campaigns. This role is critical to ensuring that creative assets move efficiently through production p...

    Date Posted: 02/24/2026 Recommended

  • Event Admin/Coordinator

    New York, New York, United States, 10036
    Northbound Executive Search

    Responsibilities: Provide project management, keeping track of deadlines and other critical steps in the execution of upcoming events. Liaise with vendors and other suppliers on critical deadlines, including print and PR. Configure event management pla...

    Date Posted: 02/24/2026 Recommended

  • Development and Membership Coordinator

    New York, New York, United States, 10036
    Northbound Executive Search

    Our client is looking for a dedicated self-starter who is passionate about history, enjoys collaborating, and delivers excellent customer service. The ideal candidate will have the ability to exercise good judgment and maintain confidentiality and must...

    Date Posted: 02/24/2026 Recommended

  • Donor Gift Processing Assistant

    New York, New York, United States, 10036
    Northbound Executive Search

    Key Responsibilities Manage donor inquiries via phone, email, and voicemail; route messages and requests to appropriate team members. Enter and reconcile donations, pledges, and gifts (checks, online, etc.) in Salesforce. Generate and send donor acknow...

    Date Posted: 02/24/2026 Recommended

  • Brand Ambassador

    New York, New York, United States, 10036
    Northbound Executive Search

    Our client is hiring two Brand Ambassadors to assist with guest direction and experience at an upcoming event at Brookfield Place. Ambassadors will be stationed at key entry points and will hold branded paddles to help guide attendees to the correct fl...

    Date Posted: 02/24/2026 Recommended

  • Bilingual Sales Administrative Assistant (FILLED)

    New York, New York, United States, 10036
    Balanced Workforce Group

    A Japanese manufacturer with offices in Blue Ash, Ohio is looking for a Sales Administrative Assistant to join their team. This is a PARTTIME, Direct Hire role. Essential Job Functions: Answers main telephone system, makes referrals, takes messages, ta...

    Date Posted: 08/01/2023 Recommended

  • HR Coordinator

    New York, New York, United States, 10036
    Northbound Executive Search

    Key Responsibilities: Maintain and update employee records in HRIS systems with accuracy and confidentiality. Assist with onboarding and offboarding processes including I-9 verification, background checks, and new hire paperwork. Support HR compliance ...

    Date Posted: 02/24/2026 Recommended

  • Project Coordinator

    Baltimore, MD
    Highland Consulting Group, Inc.

    Project Coordinator – Sub Contractor - Pittsburgh Highland Consulting Group is a national executive search firm that specializes in recruiting top construction talent. We are recruiting for a Construction Project Coordinator. This is a career opportuni...

    Date Posted: 03/09/2026 Recommended

  • Finance Associate

    New York, New York, United States, 10036
    Northbound Executive Search

    Responsibilities Develop, update, and manage financial models for various real estate investment funds, including both debt and equity vehicles. Conduct competitive analysis by monitoring public and private market participants. Maintain operational mod...

    Date Posted: 02/24/2026 Recommended

  • Production Coordinator

    New York, New York, United States, 10036
    Northbound Executive Search

    Exciting opportunity to join the Accounting Department of a growing production company! Our client is looking for an experienced corporate accountant, ideally with media/production company experience, to join their growing team. Responsibilities for th...

    Date Posted: 02/25/2026 Recommended

  • Project Coordinator

    New York, New York, United States, 10036
    Northbound Executive Search

    Our client, an international broker-dealer located in Midtown, NY, is looking to add a regulatory Project Coordinator to their Technology Infrastructure team. This person will be responsible for the delivery of several firm-wide initiatives related to ...

    Date Posted: 02/25/2026 Recommended

  • Accounts Payable Specialist

    New York, New York, United States, 10036
    Northbound Executive Search

    We are currently seeking a detail-oriented and highly organized Accounts Payable Specialist to join our finance team. This role is critical in maintaining accurate financial records and ensuring smooth payment processes. Key Responsibilities: Process i...

    Date Posted: 02/24/2026 Recommended

  • Data Project Analyst

    New York, New York, United States, 10036
    Northbound Executive Search

    The ideal candidate is highly organized, comfortable working with large datasets, and able to communicate findings clearly. This is a great opportunity for someone with strong technical and administrative skills looking to contribute to fast-paced proj...

    Date Posted: 02/24/2026 Recommended

  • HR Generalist

    New York, New York, United States, 10036
    Northbound Executive Search

    We are seeking a proactive, detail-oriented HR professional to assist with a key transition project and provide general HR support. This part-time role (20 hours/week) is ideal for someone with 1–2 years of experience who is comfortable working indepen...

    Date Posted: 02/24/2026 Recommended

  • Office Coordinator

    New York, New York, United States, 10036
    Northbound Executive Search

    We are seeking a reliable Office Coordinator to manage daily office operations and provide administrative support. The ideal candidate is organized, proactive, and able to handle a variety of tasks to keep the office running smoothly. Key Responsibilit...

    Date Posted: 02/24/2026 Recommended

  • Wait Staff

    New York, New York, United States, 10036
    Northbound Executive Search

    We are seeking courteous and professional wait staff to assist with serving beverages and light finger food during events. The ideal candidate will be punctual, presentable, and comfortable interacting with guests in a polished, discreet manner. Respon...

    Date Posted: 02/25/2026 Recommended

  • Tax Associate

    New York, New York, United States, 10036
    Northbound Executive Search

    Job Description Seeking a candidate with 5-10 years of recent public accounting experience who is knowledgeable in both tax and accounting. This candidate should be well spoken, driven, and looking for a long-term opportunity to grow with a quality fir...

    Date Posted: 02/25/2026 Recommended

  • Business Development Representative (Commercial Construction / Building Products) - Hybrid / Remote

    Gainesville, Georgia, United States
    Centricity Search Group

    Business Development Representative (Commercial Construction / Building Products) Territory: Southeast U.S. Hybrid/Remote We are partnering with a fast-growing specialty contractor in the commercial construction space that supplies and installs critica...

    Date Posted: 04/09/2026 Recommended

  • Phlebotomist

    South Westchester County, New York, United States
    Allied Search Partners

    Melissa Owens| President P: (386)339-0839 | E: melissa@alliedsearchpartners.com Schedule a Meeting: https://calendly.com/melissaowens Allied Search Partners Allied Search Partners is back by two decades of healthcare staffing excellence. We are a trust...

    Date Posted: 03/24/2026 Recommended

  • Anatomic Pathology Operations Manager

    South Westchester County, New York, United States
    Allied Search Partners

    Melissa Owens| President P: (386)339-0839 |E: melissa@alliedsearchpartners.com Schedule a Meeting: https://calendly.com/melissaowens Allied Search Partners Allied Search Partners is back by two decades of healthcare staffing excellence. We are a truste...

    Date Posted: 03/16/2026 Recommended

  • Cybersecurity Solutions Architect (pre-sales)

    Delaware, United States
    New Jersey, United States
    New York, United States
    Pennsylvania, United States
    Philadelphia, Pennsylvania, United States
    The Trevi Group

    Title: Cybersecurity Solutions Architect (pre-sales focused) Location: Remote Office (within 90 miles radius of the Philly, PA area) Company: Solid growing IT Solution provider Compensation: Lucrative salary (up to 220K+ OTE) and full benefits Position...

    Date Posted: 12/24/2025 Recommended

  • Deposit Sales Relationship Manager

    New York, NY
    Sales Consultants of Sacramento

    Immediate opening for Deposit Sales/Relationship Manager with a very successful regional financial institution. Focus is to generate core deposits and establish deposit management relationships. Very competitive comp plan that is aggressively tailored ...

    Date Posted: 04/08/2026 Recommended