Facilities/Maintenance Coordinator
New York, New York, United States, 10036
Experience: Experienced Professional (Non-Manager)
Category: Operations Management
Company: Northbound Executive Search
Salary: $25
Reference ID: BQcoqj
Date Posted: 02/24/2026
Shortcut: http://jobs.mrinetwork.com/aQtaD8
We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. This individual will be responsible for ensuring the efficient and smooth operation of our facility and supporting the overall needs of the business in relation to building management, maintenance, and office services. As a Facilities Coordinator, you will be a key point of contact for day-to-day facility operations, ensuring a safe, clean, and productive environment for all employees and visitors.
Key Responsibilities:
- Coordinate and oversee daily facility operations and maintenance activities.
- Liaise with vendors, contractors, and service providers to ensure timely and quality service.
- Manage scheduling and ensure all required facility services, such as cleaning, repairs, and maintenance, are performed on time.
- Monitor and maintain facility supplies and equipment inventory.
- Assist in managing building security, safety procedures, and emergency protocols.
- Conduct regular facility inspections and address any issues that arise (e.g., repairs, upgrades, or safety concerns).
- Serve as the main point of contact for facility-related inquiries and concerns from employees and visitors.
- Coordinate moves and set-ups for office spaces, including managing furniture, equipment, and workspace needs.
- Assist with managing budgets and expenses related to facilities services.
- Ensure compliance with all local, state, and federal building codes and safety regulations.
- Support the Facilities Manager with planning and executing building improvement projects.
Qualifications:
- Proven experience in facilities management, office administration, or a related field.
- Strong communication and interpersonal skills.
- Excellent organizational skills with a keen eye for detail.
- Ability to manage multiple tasks simultaneously and prioritize effectively.
- Knowledge of building systems and maintenance processes.
- Proficiency in Microsoft Office Suite and facility management software.
- Strong problem-solving abilities and a proactive approach to addressing issues.
Ability to work independently and collaboratively in a team environment
-
Facilities Coordinator
NYC
Northbound Executive SearchWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. This individual will be responsible for ensuring the efficient and smooth operation of our facility and supporting the overall needs of the business in relat...
Date Posted: 02/09/2026 Recommended
-
Office Manager
New York, New York, United States, 10036
Northbound Executive SearchWe are seeking a dynamic and detail-oriented Office Manager to oversee the daily operations of our office and ensure smooth functioning. The ideal candidate will be responsible for administrative support, office organization, and fostering a productive...
Date Posted: 02/09/2026 Recommended
-
Front Desk Reception
New York, New York, United States, 10036
Northbound Executive SearchWe are seeking a professional and welcoming Front Desk Receptionist to serve as the first point of contact for our organization. This role is responsible for managing front desk operations, greeting visitors, answering calls, and providing administrati...
Date Posted: 02/24/2026 Recommended
-
Executive Administrative Assistant
New York, New York, United States, 10036
Northbound Executive SearchResponsibilities: Assist the team in various administrative tasks, including document management, data entry, and report generation. Collaborate with team members to gather, organize, and maintain tax-related documents, ensuring accuracy and accessibil...
Date Posted: 02/24/2026 Recommended
-
Executive Assistant
New York, New York, United States, 10036
Northbound Executive SearchResponsibilities: Assist the team in various administrative tasks, including document management, data entry, and report generation. Collaborate with team members to gather, organize, and maintain tax-related documents, ensuring accuracy and accessibil...
Date Posted: 02/09/2026 Recommended
-
HR Administrator
New York, New York, United States, 10036
Northbound Executive SearchRESPONSIBILITIES Assist with day-to-day operations of the HR functions and duties Provide clerical and administrative support to Human Resources executives Performs payroll and benefits administration Compile and update employee records (hard and soft ...
Date Posted: 02/24/2026 Recommended
-
Contracts and Grants Analyst
New York, New York, United States, 10036
Northbound Executive SearchThe Contracts and Grants Analyst will be responsible for preparing and maintaining budgets, submitting vouchers, ensuring compliance with funding requirements, and supporting audits. This role involves coordination with internal departments, including ...
Date Posted: 02/24/2026 Recommended
-
RN, Quality Coordinator (Interim)
New York, United States
The HealthCare InitiativeTHE HEALTHCARE INITIATIVE Where Talent Meets Opportunity RN, Quality Coordinator (Interim) Location: Western New York | Salary: $85/hour | Schedule: Full Time, Days Position Overview The Quality Assurance Nurse will evaluate nursing practices to maximi...
Date Posted: 02/09/2026 Recommended
-
Office Coordinator
New York, New York, United States, 10036
Northbound Executive SearchWe are seeking a reliable Office Coordinator to manage daily office operations and provide administrative support. The ideal candidate is organized, proactive, and able to handle a variety of tasks to keep the office running smoothly. Key Responsibilit...
Date Posted: 02/24/2026 Recommended
-
Data Analyst
New York, New York, United States, 10036
Northbound Executive SearchResponsibilities: Gather and extract data from external sources, particularly security firms' badge swipe records and various other third party tools, to obtain information on office utilization. Cleanse, validate, and manipulate the data using Excel o...
Date Posted: 02/24/2026 Recommended
-
HRIS Coordinator
New York, New York, United States, 10036
Northbound Executive SearchA leading firm is seeking an HRIS Coordinator to support its Human Capital team with HR data management and operations in Workday. The role collaborates closely with various HR functions, including Onboarding, Business Partners, Payroll, Benefits, and ...
Date Posted: 02/09/2026 Recommended
-
Event Admin/Coordinator
New York, New York, United States, 10036
Northbound Executive SearchResponsibilities: Provide project management, keeping track of deadlines and other critical steps in the execution of upcoming events. Liaise with vendors and other suppliers on critical deadlines, including print and PR. Configure event management pla...
Date Posted: 02/24/2026 Recommended
-
Project Coordinator
New York, New York, United States, 10036
Northbound Executive SearchOur client, an international broker-dealer located in Midtown, NY, is looking to add a regulatory Project Coordinator to their Technology Infrastructure team. This person will be responsible for the delivery of several firm-wide initiatives related to ...
Date Posted: 02/25/2026 Recommended
-
Operations Manager
New York, New York, United States, 10036
Northbound Executive SearchThis position plays a central role in fostering a positive and efficient work culture. Responsibilities include managing core HR functions such as recruitment, onboarding, benefits administration, and policy implementation. The Operations Manager also ...
Date Posted: 02/09/2026 Recommended
-
HR Generalist
New York, New York, United States, 10036
Northbound Executive SearchWe are seeking a proactive, detail-oriented HR professional to assist with a key transition project and provide general HR support. This part-time role (20 hours/week) is ideal for someone with 1–2 years of experience who is comfortable working indepen...
Date Posted: 02/24/2026 Recommended
-
CDL Class A Driver
Buffalo, New York, United States
Management Recruiters of LowcountryMR Lowcountry, LLC. Nebo, NC 28761 Telephone: 843-628-5021 tom@mrlowcountry.com Job Title: CDL Class A Driver Department: Warehouse/Transportation Location: Buffalo, New York Summary Under general supervision, truck drives with capacity of more than 3 ...
Date Posted: 01/14/2026 Recommended
-
Facilities Director
Tucson, Arizona, United States
Siter-Neubauer & AssociatesFacilities Director Tucson, AZ ABOUT THE COMPANY: This acute care hospital is part of a nationally recognized healthcare system serving the Tucson, Arizona community. The organization is committed to delivering safe, high-quality, patient-centered care...
Date Posted: 01/19/2026 Recommended
-
Senior Paralegal
New York, New York, United States, 10036
Northbound Executive SearchWe are working with a global law firm that seeking a detail-oriented and highly skilled Senior Paralegal to join their team. The Senior Paralegal will play a pivotal role in supporting attorneys by managing complex cases, conducting legal research, and...
Date Posted: 02/09/2026 Recommended
-
Maintenance Superintendent, Refrigeration
Owensboro, Kentucky, United States
Management Recruiters of Zionsville (Indianapolis)Maintenance Superintendent, Refrigeration – Owensboro, KY Our food manufacturing client is actively seeking a Maintenance Superintendent (Refrigeration). The Maintenance Superintendent (Refrigeration) oversees the operation, maintenance, safety, and re...
Date Posted: 02/19/2026 Recommended
-
Finance Associate
New York, New York, United States, 10036
Northbound Executive SearchResponsibilities Develop, update, and manage financial models for various real estate investment funds, including both debt and equity vehicles. Conduct competitive analysis by monitoring public and private market participants. Maintain operational mod...
Date Posted: 02/24/2026 Recommended
-
Strategy & Operations Associate
New York, New York, United States, 10036
Northbound Executive SearchSummary of Responsibilities The Associate will report to the Senior Director, Strategy & Operations and work closely to support other leaders and team members in the department. The ideal candidate must be highly organized, possess strong communication...
Date Posted: 02/25/2026 Recommended
-
Staff Accountant
New York, New York, United States, 10036
Northbound Executive SearchOur client is looking to add Staff Accountant to their team. The ideal candidate will come with at least 2-3 years' experience in corporate accounting and financial reporting, preferably for an asset management firm. Responsibilities: Assist with the p...
Date Posted: 02/25/2026 Recommended
-
Junior Accountant
New York, New York, United States, 10036
Northbound Executive SearchOur client is looking for a Junior Accountant on a temp-to-perm basis to join our growing team in New York City. As a member of the Finance Department, they will play a crucial role in supporting the financial activities of the company. Responsibilitie...
Date Posted: 02/09/2026 Recommended
-
Administrative Coordinator
New York, New York, United States, 10036
Northbound Executive SearchWe are seeking a motivated and organized Administrative Coordinator to provide day-to-day support to a senior executive in the financial services industry. This is a great opportunity for someone early in their administrative career who is eager to gai...
Date Posted: 02/24/2026 Recommended
-
Structural Design Manager
Boise, Idaho, United States
Dallas, Texas, United States
Denver, Colorado, United States
Sacramento, California, United States
Salt Lake City, Utah, United States
Management Recruiters of Zionsville (Indianapolis)One of the nations leading precasters is seeking a Sr Structural Design Engineer. The Design Engineer will be involved in all design aspects of precast/prestressed concrete structures and components. Projects range from interstate highway bridges to re...
Date Posted: 01/23/2026 Recommended
-
Operations Associate
New York, New York, United States, 10036
Northbound Executive SearchA dynamic financial services firm is seeking a highly motivated and sharp Operations Associate to join our team. The ideal candidate is proactive, detail-oriented, and possesses strong problem-solving skills. This role requires a combination of adminis...
Date Posted: 02/24/2026 Recommended
-
HR Manager
New York, New York, United States, 10036
Northbound Executive SearchWe are seeking a strategic and hands-on HR Manager to lead our people function and drive company culture, talent development, and employee engagement. This role oversees the full employee lifecycle—from recruitment and onboarding to benefits, complianc...
Date Posted: 02/09/2026 Recommended
-
Operations Specialist
New York, New York, United States, 10036
Northbound Executive SearchWe are looking for a detail-oriented and proactive Operations Specialist to support the fixed income trade settlement lifecycle. This junior-level role will involve daily trade processing, reconciliations, and coordination with internal teams and exter...
Date Posted: 02/09/2026 Recommended
-
IT Services Consultant
New York, New York, United States, 10036
Northbound Executive SearchResponsibilities Assist supervisor or department head with system enhancements, including patching network devices and servers, installing/upgrading software and hardware, and configuring systems. Support the daily operation of banking compliance syste...
Date Posted: 02/24/2026 Recommended
-
Sanitation Supervisor
Medford, WI, United States
Manta Resources, Inc.Sanitation Supervisor who will be responsible for developing, implementing, and maintaining strategic sanitation programs, policies, plans, and processes to ensure that sanitary performance meets company standards as well as regulatory compliance. This...
Date Posted: 04/23/2025 Recommended